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76 lines
2.5 KiB
ReStructuredText
76 lines
2.5 KiB
ReStructuredText
Collaborative Document Editing
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==============================
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The Documents application supports editing documents within ownCloud, without
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the need to launch an external application. The Documents app supports these
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features:
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* Cooperative edit, with multiple users editing files simultaneously.
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* Document creation within ownCloud.
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* Document upload.
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* Share and edit files in the browser, and then share them inside ownCloud or
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through a public link.
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Supported file formats are `.odt`, `.doc`, and `.docx`.
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The main interface
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------------------
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.. image:: images/oc_documents.png
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Create or Upload a Document
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~~~~~~~~~~~~~~~~~~~~~~~~~~~
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In the Documents application, you can upload an existing document or create a
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new one. The *New document* button creates a document named "New
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document.odt". The extension ODT is an OpenDocument format, which is supported
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by most word processors including Microsoft Word, LibreOffice Writer, and
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OpenOffice Writer.
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Edit a Document
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~~~~~~~~~~~~~~~
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To edit a document, access the Documents app from your Apps menu at the top
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left of your ownCloud window.
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.. image:: images/oc_documents_edit.png
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#. Click on the file name to change it.
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#. Share your document (See the :ref:`Share a document
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<share-a-document>` section.)
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#. Formatting toolbar.
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#. Zoom in/out
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#. Close and save.
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#. Users currently editing this document.
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Collaboratively Editing a Document
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^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
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To edit a file collaboratively, it must be shared with everyone who needs
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editing permissions. Multiple users can edit it at the same time, and changes
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appear as they are made. The cursor of each user is the same color as the
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border color of their user picture.
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If a user is not a local user (e.g accessing the file using public link), they
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will be shown as guest in the user list, automatically named Guest 1, Guest 2,
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and so on. Guests can change their nicknames at any time by clicking on their
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names or thumbnails in the user list.
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Delete a Document
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~~~~~~~~~~~~~~~~~
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You can't delete a document from inside the Document app, but must go to your
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Files page and delete it from there. You'll find it in your default documents
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directory, which is configured on your ownCloud Personal page (see
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:doc:`userpreferences`.)
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.. _share-a-document:
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Share a Document
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~~~~~~~~~~~~~~~~
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Document sharing has the same options as when sharing other files. While editing
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a document, you can use the *Share* button to enable other users to edit the
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document. This button will display all available options to share.
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