Merge pull request #1899 from owncloud/usermanupdates

updates to user manual w new UI and features

user_manual/files/access_webgui.rst

@@ -7,7 +7,7 @@ preview, edit, delete, share, and re-share files. Your ownCloud administrator
 has the option to disable these features, so if any of them are missing on your 
 system ask your server administrator.
 
-.. figure:: ../images/oc_main_web_labelled.png
+.. figure:: ../images/files_page.png
    :scale: 75%
    :alt: The Files view screen.
    
@@ -16,41 +16,49 @@ and text files, if this enabled by your server administrator. Hover your cursor
 over a file or folder to expose the controls for the following operations:
 
 Favorites
-  Click the star to the left of the file icon to mark it as a favorite.
-
-Pencil icon
-  Rename a file or folder. This does not alter the filename on the original 
-  document.
-
-Download
-  Download the file to your computer.
+  Click the star to the left of the file icon to mark it as a favorite, and 
+  quickly find all of your favorites with the Favorites filter on the left 
+  sidebar.
   
-Versions
-  Displays older versions, if there are any, and you can revert to an older 
-  file version.
+.. figure:: ../images/files_page-1.png
+   :alt: Marking Favorite files.
   
-Edit
-  The Edit button appears on files that are editable inside ownCloud, in the 
-  Documents app. Supported file formats are ``.odt``, ``.doc``, and ``.docx``.
-
 Share
   Share the file or folder with a group or other users, and create public 
-  shares with hyperlinks.
-
-Trash
-  Delete the selected file or folder, or unshare a shared file or folder.
+  shares with hyperlinks. You can also see who you have shared with already, 
+  and revoke shares by clicking the trash can icon. If username auto-completion 
+  is enabled, when you start typing the user or group name ownCloud will 
+  automatically complete it for you. If your administrator has enabled email 
+  notifications, you can send an email notification of the new share from the 
+  sharing screen.
+  
+.. figure:: ../images/files_page-2.png
+   :alt: Sharing files.
 
+Overflow Menu  
+  The Overflow menu (three dots) displays file details, and allows you to 
+  rename, download, or delete files.
+  
+.. figure:: ../images/files_page-3.png
+   :alt: Overflow menu.
+   
+   The Details view shows Activities, Sharing, and Versions information. 
+  
+.. figure:: ../images/files_page-4.png
+   :alt: Details screen.  
+ 
 Previewing Files
 ----------------
 
-You can display uncompressed text files, OpenDocument files, videos, and image files in 
-the ownCloud embedded viewers  by clicking on the file name. There may be other file types 
-you can preview if your ownCloud administrator has enabled them. If ownCloud cannot 
-display a file, it starts a download process and downloads the file to your computer. 
+You can display uncompressed text files, OpenDocument files, videos, and image 
+files in the ownCloud embedded viewers by clicking on the file name. There may 
+be other file types you can preview if your ownCloud administrator has enabled 
+them. If ownCloud cannot display a file, it starts a download process and 
+downloads the file to your computer. 
 
-Video streaming by the native ownCloud video player depends on your Web browser and the 
-video format. If your ownCloud administrator has enabled video streaming, and it doesn't 
-work in your Web browser, it may be a browser issue.  
+Video streaming by the native ownCloud video player depends on your Web browser 
+and the video format. If your ownCloud administrator has enabled video 
+streaming, and it doesn't work in your Web browser, it may be a browser issue.  
 
 Navigating Inside Your ownCloud
 -------------------------------
@@ -60,25 +68,19 @@ open it and using the back button on your browser to move to a previous level.
 ownCloud also provides a navigation bar at the top of the Files field for quick 
 navigation.
 
-.. figure:: ../images/oc_filesweb_navigate.png
+Sharing Status Icons
+--------------------
 
-    **Navigation bar**
-
-The navigation bar functions as a "breadcrumb" locator.  It displays your
-current directory and enables you to migrate back to one of the upper
-directories or, using the home icon, to navigate back into your root folder.
-
-Overlay Icons Show Sharing Status
----------------------------------
 Any folder that has been shared is marked with the ``Shared`` overlay icon. 
 Public link shares are marked with a chain link. Un-shared folders are blank.
 
-.. figure:: ../images/users-overlays.png
+.. figure:: ../images/files_page-5.png
+   :alt: Share status icons.
 
 If your ownCloud server is the Enterprise Subscription, you may also have access 
-to Sharepoint and Windows Network Drive file shares. These also have special 
-overlay icons, and a red plugin means you have to enter a login to get access to 
-the share.
+to Sharepoint and Windows Network Drive file shares. These have special status 
+icons. An icon with a red plugin and background means you have to enter a login 
+to get access to the share.
 
 .. figure:: ../images/users-overlays-win-net-drive.png
 
@@ -87,51 +89,43 @@ the share.
 Creating or Uploading Files and Directories
 -------------------------------------------
 
-ownCloud enables you to create new files or folders directly in an ownCloud
-folder by clicking on the *New* button in the Files app.
+Upload or create new files or folders directly in an ownCloud folder by clicking 
+on the *New* button in the Files app.
 
-.. figure:: ../images/oc_filesweb_new.png
+.. figure:: ../images/files_page-6.png
+   :alt: The New file/folder/upload menu.
 
-    **New button options**
+The *New* button provides the following options:
 
-The *New* button provides the following two options from which to choose:
+Up arrow
+  Upload files from your computer into ownCloud. You can also upload files by 
+  dragging and dropping them from your file manager.
 
 Text file
-  Creates a simple text file and adds the file to your current folder.
+  Creates a new text file and adds the file to your current folder.
   
 Folder
   Creates a new folder in the current folder.
-
-Up arrow
-  The upward-point arrow is for uploading files from your computer into 
-  ownCloud.
-
-You can also upload files by dragging and dropping them from your file manager.
   
 Selecting Files or Folders
 --------------------------
 
-You can select one or more files or folders by clicking on the small thumbnails
-or icons that represent them. When you select a file or folder, a small
-checkbox is populated with a check to indicate that it is selected.  To select
-all files in the current directory, you can click on the checkbox located at
-the top of the Files app field, above the first file or folder on the list.
+You can select one or more files or folders by clicking on their checkboxes.  To 
+select all files in the current directory, click on the checkbox located at the 
+top of the files listing.
 
-If you select multiple files, you can delete all of the selected files or
-download them as a ZIP file by using the ``Delete`` or ``Download`` buttons at
-the top right side of the Files app field.
+When you select multiple files, you can delete all of them, or download them as 
+a ZIP file by using the ``Delete`` or ``Download`` buttons that appear at the 
+top.
 
 .. note:: If the ``Download`` button is not visible, the administrator has
-   disabled this feature.  Contact your administrator for further guidance.
+   disabled this feature.
 
-Filtering the File Application View
------------------------------------
+Filtering the Files View
+------------------------
 
-ownCloud enables you to view files in the File Application View using filter 
-options located in the Apps Information Field. This feature enables you to 
-quickly and easily view and manage files based on their share status.
-
-You can click on any of the filter options to view the files as follows:
+The right sidebar on the Files page contains several filter for quickly sorting 
+and managing your files.
 
 All files
   The default view; displays all files that you have access to.
@@ -155,61 +149,8 @@ External Storage
 Moving Files
 ------------
 
-Using the ownCloud web interface, you can move files and folders by dragging
-and dropping them into any directory.
+You can move files and folders by dragging and dropping them into any directory.
 
-Sharing Files Locally
----------------------
-
-When enabled by your administrator, you can share files or folders on ownCloud 
-with a local user, group, or any person online with a public link. Shared files 
-and folders are labeled with the triangular share icon, and the status *Shared* 
-in the file or folder row.
-
-To create a local share with other users or groups on your ownCloud server:
-
-1. Hover your cursor over an item on the Files page
-2. Click the **Share** icon
-
-The Share dialog box opens to show the following options:
-
-.. figure:: ../images/users-share-local.png
-
-  **Share dialog box**
-  
-Type the name of the user or group that you want to share with. If you want to 
-share with more than one, you have to create each share separately. Check the 
-permissions you want the user or group to have, and optionally send them an 
-email notification. 
-
-.. note:: Users must enter their email addresses on their Personal pages for 
-   email notifications to work
-   
-Your new share appears on user's Files pages marked with a Share icon, and the 
-name of the file owner.
-
-.. figure:: ../images/users-share-local2.png
-
-  **Shared file**
-
-When you want to revoke a share, simply click the Trashcan icon next to the 
-name of the appropriate user or group in the Shared dialog.    
-    
-Creating a Public Link Share
-----------------------------
-
-You can share files outside of your organization with people who are not users 
-on your ownCloud server by creating a public share link. Open the Share dialog 
-and check Share Link.
-
-.. figure:: ../images/users-share-public.png
-
-  **Public share box**
-
-This creates a public URL that anyone can use to access the share. You have the
-options to send an email notification, protect it with a password, and put an 
-expiration date on it. Your ownCloud administrator has the option to require 
-passwords and expiration dates. 
 
 Change in Share Expiration Date
 -------------------------------
@@ -222,8 +163,8 @@ and local shares do not expire when public shares expire. The only way to
 Creating or Connecting to a Federated Cloud Sharing Link
 --------------------------------------------------------
 
-Federated Cloud Sharing, introduced in ownCloud 7 as Server-to-Server sharing, 
-allows you to mount file shares from remote ownCloud servers, and manage them 
-just like a local share. In ownCloud 8 the process for creating a new 
-sharing link is easier and more streamlined. See :doc:`federated_cloud_sharing` 
-to learn to how to create and connect to new Federated Cloud shares.
+Federated Cloud Sharing allows you to mount file shares from remote ownCloud 
+servers, and manage them just like a local share. In ownCloud 8 the process for 
+creating a new sharing link is easier and more streamlined. See 
+:doc:`federated_cloud_sharing` to learn to how to create and connect to new 
+Federated Cloud shares.

user_manual/webinterface.rst

@@ -14,16 +14,15 @@ your ownCloud server and enter your username and password.
 Navigating the Main User Interface
 ----------------------------------
 
-By default, the ownCloud Web interface opens to your Files page. Once you have 
-accessed the ownCloud Server main Web interface you can add files, remove files, 
-and make changes based on the access privileges set by you (if you are 
-administering the server) or by your server administrator.
+By default, the ownCloud Web interface opens to your Files page. You can add, 
+remove, and share files, and make changes based on the access privileges set by 
+you (if you are administering the server) or by your server administrator.
 
-  .. figure:: images/oc_main_web_labelled.png
+.. figure:: images/files_page.png
      :scale: 75%
      :alt: The main Files view.
 
-The ownCloud Main User Interface contains the following fields and functions:
+The ownCloud user interface contains the following fields and functions:
 
 * **Apps Selection Menu**: Located in the upper left corner, click the arrow to 
   open a dropdown menu to navigate to your various available apps.
@@ -64,9 +63,12 @@ The ownCloud Main User Interface contains the following fields and functions:
   * Server usage and space availability
   * Password management
   * Name, email, and profile picture settings
+  * Groups memberships
   * Interface language settings
   * Manage notifications
+  * Federated Cloud ID
+  * Social media sharing buttons
   * SSL certificate manager
   * ownCloud Version information
 
-  See :doc:`userpreferences` section to learn more about those settings.
+  See :doc:`userpreferences` section to learn more about these settings.