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167 lines
6.5 KiB
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Accessing your Files Using the Web Interface
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============================================
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You can access your ownCloud files with the ownCloud web interface and create,
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preview, edit, delete, share, and re-share files. Your ownCloud administrator
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has the option to disable these features, so if any of them are missing on your
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system ask your server administrator.
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.. figure:: ../images/users-files.png
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**ownCloud web interface Files app**
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ownCloud version 7 enables you to see file thumbnails next to the filenames.
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Hovering over a file or folder provides the following operations:
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* :guilabel:`Pencil icon` -- Enables you to rename a file or folder.
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* :guilabel:`Download` -- Downloads a file to your system.
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* :guilabel:`Versions` -- Enables you to revert the file or folder to any
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available older versions.
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* :guilabel:`Share` -- Enables you to share the file or folder with a group or a
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specific user. Also enables you to create a public share with a hyperlink.
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* :guilabel:`Edit` -- Edit the file in ownCloud.
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* :guilabel:`Trash icon` -- Deletes the selected file or folder.
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.. Note:: The Shared folder has been removed from new installations of ownCloud 7.
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Shares now appear in the top level of your file tree on your Files page. If you
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are upgrading from older ownCloud versions you will still have your old Shared
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folder. Your server administrator has the option to change this in the server's
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``config.php`` file with the ``'share_folder' =>`` directive.
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Navigating Inside Your ownCloud
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-------------------------------
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Navigating through folders in ownCloud is as simple as clicking on a folder to
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open it and using the back button on your browser to move to a previous level.
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For added convenience, ownCloud also provides a navigation bar at the top of
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the Files field for quick navigation.
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.. figure:: ../images/oc_filesweb_navigate.png
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**Navigation bar**
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The navigation bar functions as a "breadcrumb" locator. It indicates your
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current directory and enables you to migrate back to one of the upper
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directories or, using the home icon, to navigate back into your root folder.
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Creating or Uploading Files and Directories
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-------------------------------------------
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ownCloud enables you to create new files or folders directly in an ownCloud
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folder by clicking on the *New* button in the Files app.
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.. figure:: ../images/oc_filesweb_new.png
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**New button options**
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The *New* button provides the following three options from which to choose:
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* *Text file* -- Creates a simple text file and adds the file to the current
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folder in your ownCloud.
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* *Folder* -- Creates a new folder in the current folder.
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* *From link* -- Downloads a file from a provided link path and places it into
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the current folder.
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Selecting Files or Folders
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--------------------------
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You can select one or more files or folders by clicking on the small thumbnails
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or icons that represent them. When you select a file or folder, a small
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checkbox is populated with a check to indicate that it is selected. To select
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all files in the current directory, you can click on the checkbox located at
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the top of the Files app field, above the first file or folder on the list.
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If you select multiple files, you can deleted all of the selected files or
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download them as a ZIP file by using the ``Delete`` or ``Download`` buttons at
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the top right side of the Files app field.
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.. note:: If the ``Download`` button is not visible, the administrator has
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disabled this feature. Contact your administrator for further guidance.
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Filtering the File Application View
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-----------------------------------
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ownCloud enables you to view files in the File Application View using filter
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options located in the Apps Information Field. This feature enables you to
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quickly and easily view and manage files based on their share status.
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You can click on any of the filter options to view the files as follows:
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* ``All files`` -- The default view; displays all files in the Application View
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window.
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* ``Shared with you`` -- Displays all files shared with you by another user or
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group.
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* ``Shared with others`` -- Displays all files that you have shared with other
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users or groups.
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* ``Shared by link`` -- Displays all files that are shared by you through the
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use of a link.
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Previewing Files
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----------------
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You can display uncompressed text files, OpenDocument files, PDFs, and image
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files from the ownCloud server by clicking on the file name. If ownCloud cannot
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display a file, a download process starts and the file is downloaded to your
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system.
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Moving Files
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------------
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Using the ownCloud web interface, you can move files and folders by dragging
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and dropping them into any directory. If you want to move a file or folder to
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an upper directory, click and drag them to one of the folders shown in the
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navigation bar.
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Sharing Files Locally
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---------------------
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When enabled by your administrator, you can share files or folders on ownCloud
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with a local user, group, or any person online with a public link. Shared files
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and folders are labeled with the triangular share icon, and the status *Shared*
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in the file or folder row.
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To create a local share with other users or groups on your ownCloud server:
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1. Hover your cursor over an item on the Files page
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2. Click the **Share** icon
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The Share dialog box opens to show the following options:
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.. figure:: ../images/users-share-local.png
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Type the name of the user or group that you want to share with. If you want to
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share with more than one, you have to create each share separately. Check the
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permissions you want the user or group to have, and optionally send them an
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email notification.
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.. note:: Users must enter their email addresses on their Personal pages for
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email notifications to work
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Your new share appears on user's Files pages marked with a Share icon, and the
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name of the file owner.
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.. figure:: ../images/users-share-local2.png
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When you want to revoke a share, simply click the Trashcan icon next to the
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name of the appropriate user or group in the Shared dialog.
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Creating a Public Share
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-----------------------
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You can share files outside of your organization with people who are not users
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on your ownCloud server by creating a public share link. Open the Share dialog
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and check Share Link.
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.. figure:: ../images/users-share-public.png
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This creates a public URL that anyone can use to access the share. You have the
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options to send an email notification, protect it with a password, and put an
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expiration date on it. Your ownCloud administrator has the option to require
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passwords and expiration dates.
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