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232 lines
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=====================================================
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Accessing your Files Using the ownCloud Web Interface
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=====================================================
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You can access your ownCloud files with the ownCloud web interface and create,
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preview, edit, delete, share, and re-share files. Your ownCloud administrator
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has the option to disable these features, so if any of them are missing on your
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system ask your server administrator.
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.. figure:: ../images/users-files.png
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ownCloud can display thumbnail previews for image files, MP3 covers,
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and text files, if this enabled by your server administrator. Hover your cursor
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over a file or folder to expose the controls for the following operations:
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Favorites
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Click the star to the left of the file icon to mark it as a favorite.
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Pencil icon
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Rename a file or folder. This does not alter the filename on the original
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document.
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Download
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Download the file to your computer.
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Versions
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Displays older versions, if there are any, and you can revert to an older
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file version.
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Edit
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The Edit button appears on files that are editable inside ownCloud, in the
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Documents app. Supported file formats are ``.odt``, ``.doc``, and ``.docx``.
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Share
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Share the file or folder with a group or other users, and create public
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shares with hyperlinks.
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Trash
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Delete the selected file or folder, or unshare a shared file or folder.
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Previewing Files
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----------------
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You can display uncompressed text files, OpenDocument files, videos, and image files in
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the ownCloud embedded viewers by clicking on the file name. There may be other file types
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you can preview if your ownCloud administrator has enabled them. If ownCloud cannot
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display a file, it starts a download process and downloads the file to your computer.
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Video streaming by the native ownCloud video player depends on your Web browser and the
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video format. If your ownCloud administrator has enabled video streaming, and it doesn't
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work in your Web browser, it may be a browser issue.
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Navigating Inside Your ownCloud
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-------------------------------
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Navigating through folders in ownCloud is as simple as clicking on a folder to
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open it and using the back button on your browser to move to a previous level.
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ownCloud also provides a navigation bar at the top of the Files field for quick
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navigation.
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.. figure:: ../images/oc_filesweb_navigate.png
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**Navigation bar**
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The navigation bar functions as a "breadcrumb" locator. It displays your
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current directory and enables you to migrate back to one of the upper
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directories or, using the home icon, to navigate back into your root folder.
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Overlay Icons Show Sharing Status
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---------------------------------
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Any folder that has been shared is marked with the ``Shared`` overlay icon.
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Public link shares are marked with a chain link. Un-shared folders are blank.
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.. figure:: ../images/users-overlays.png
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If your ownCloud server is the Enterprise Subscription, you may also have access
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to Sharepoint and Windows Network Drive file shares. These also have special
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overlay icons, and a red plugin means you have to enter a login to get access to
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the share.
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.. figure:: ../images/users-overlays-win-net-drive.png
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.. figure:: ../images/users-overlays-sharepoint.png
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Creating or Uploading Files and Directories
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-------------------------------------------
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ownCloud enables you to create new files or folders directly in an ownCloud
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folder by clicking on the *New* button in the Files app.
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.. figure:: ../images/oc_filesweb_new.png
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**New button options**
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The *New* button provides the following three options from which to choose:
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Text file
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Creates a simple text file and adds the file to your current folder.
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Folder
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Creates a new folder in the current folder.
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From link
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Downloads a file from a URL that you type or copy into the form field, and
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places it into the current folder.
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Up arrow
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The upward-point arrow is for uploading files from your computer into
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ownCloud.
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You can also upload files by dragging and dropping them from your file manager.
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Selecting Files or Folders
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--------------------------
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You can select one or more files or folders by clicking on the small thumbnails
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or icons that represent them. When you select a file or folder, a small
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checkbox is populated with a check to indicate that it is selected. To select
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all files in the current directory, you can click on the checkbox located at
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the top of the Files app field, above the first file or folder on the list.
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If you select multiple files, you can delete all of the selected files or
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download them as a ZIP file by using the ``Delete`` or ``Download`` buttons at
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the top right side of the Files app field.
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.. note:: If the ``Download`` button is not visible, the administrator has
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disabled this feature. Contact your administrator for further guidance.
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Filtering the File Application View
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-----------------------------------
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ownCloud enables you to view files in the File Application View using filter
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options located in the Apps Information Field. This feature enables you to
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quickly and easily view and manage files based on their share status.
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You can click on any of the filter options to view the files as follows:
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All files
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The default view; displays all files that you have access to.
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Favorites
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Files or folders marked with the yellow star.
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Shared with you
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Displays all files shared with you by another user or group.
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Shared with others
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Displays all files that you have shared with other users or groups.
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Shared by link
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Displays all files that are shared by you via public link.
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External Storage
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Files that you have access to on external storage devices and services such
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as Dropbox, Google, and Amazon S3.
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Moving Files
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------------
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Using the ownCloud web interface, you can move files and folders by dragging
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and dropping them into any directory.
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Sharing Files Locally
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---------------------
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When enabled by your administrator, you can share files or folders on ownCloud
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with a local user, group, or any person online with a public link. Shared files
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and folders are labeled with the triangular share icon, and the status *Shared*
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in the file or folder row.
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To create a local share with other users or groups on your ownCloud server:
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1. Hover your cursor over an item on the Files page
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2. Click the **Share** icon
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The Share dialog box opens to show the following options:
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.. figure:: ../images/users-share-local.png
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**Share dialog box**
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Type the name of the user or group that you want to share with. If you want to
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share with more than one, you have to create each share separately. Check the
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permissions you want the user or group to have, and optionally send them an
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email notification.
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.. note:: Users must enter their email addresses on their Personal pages for
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email notifications to work
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Your new share appears on user's Files pages marked with a Share icon, and the
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name of the file owner.
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.. figure:: ../images/users-share-local2.png
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**Shared file**
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When you want to revoke a share, simply click the Trashcan icon next to the
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name of the appropriate user or group in the Shared dialog.
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Creating a Public Link Share
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----------------------------
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You can share files outside of your organization with people who are not users
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on your ownCloud server by creating a public share link. Open the Share dialog
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and check Share Link.
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.. figure:: ../images/users-share-public.png
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**Public share box**
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This creates a public URL that anyone can use to access the share. You have the
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options to send an email notification, protect it with a password, and put an
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expiration date on it. Your ownCloud administrator has the option to require
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passwords and expiration dates.
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Change in Share Expiration Date
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-------------------------------
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In older versions of ownCloud, you could set an expiration date on both local
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and public shares. Now you can set an expiration date only on public shares,
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and local shares do not expire when public shares expire. The only way to
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"expire" a local share is to click the trash can icon to un-share your files.
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Creating or Connecting to a Federated Cloud Sharing Link
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--------------------------------------------------------
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Federated Cloud Sharing, introduced in ownCloud 7 as Server-to-Server sharing,
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allows you to mount file shares from remote ownCloud servers, and manage them
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just like a local share. In ownCloud 8 the process for creating a new
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sharing link is easier and more streamlined. See :doc:`federated_cloud_sharing`
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to learn to how to create and connect to new Federated Cloud shares.
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