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69 lines
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69 lines
3.4 KiB
ReStructuredText
Documents
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=========
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Document editing is one of the new features in ownCloud 6. With this app, multiple users
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can edit rich-text simultaneously. The documents can be created from within the
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web-interface or existing documents can be uploaded. Sharing and editing can be done
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securely in the browser and be shared inside ownCloud or via a public link. User that
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have an account on the same server can be invited or public invitations can also be
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sent be email. The editing works on top of normal ODF files that are stored in ownCloud.
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The main interface
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------------------
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.. figure:: images/oc_documents.png
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Create/Upload a Document
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~~~~~~~~~~~~~~~~~~~~~~~~
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In the documents application, click on the respective buttons to create or upload a document into your ownCloud. The *New document* button will create a document named "New document.odt". The extension ODT is an OpenDocument format, which many major office applications let you create/edit/view.
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The *Upload* button allows you to upload any kind of document, but currently you can only edit ODT files within ownCloud.
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Edit a Document
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~~~~~~~~~~~~~~~
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If ownCloud contains at least one ODT file, you can immediately start editing by clicking on
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the file within the documents app. Clicking on documents in files app will only display it. Below, you
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can see editing a newly created document file:
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.. figure:: images/oc_documents_edit.png
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Here is the explanation of each field in the image shown above:
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#. Clicking on the file name allows you to change filename.
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#. Allows you to share the document to public, specific users or groups. Will be explained in detail in :ref:`Share a document <share-a-document>` section.
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#. Formatting toolbar lets you change text styles.
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#. Zoom in/out
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#. Close document by saving changes
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#. Users currently editing this document
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Collaboratively Editing a Document
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^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
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To edit a file collaboratively, it needs to be shared with at least one user by using the *Share* button. When multiple uses have permission to edit a document, they will be able to edit it at the same time. The cursor of all editing users will be the same color as the border color of their user picture.
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.. figure:: images/oc_documents_col_edit.png
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If a user is not a local user (e.g accessing the file using public link), he/she will be shown as guest in user list and they will type a nickname before editing.
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Delete a Document
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~~~~~~~~~~~~~~~~~
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A document can be deleted using the files app and following the same procedure as for other file types. Clicking on the cross icon deletes the selected document.
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.. _share-a-document:
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Share a Document
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~~~~~~~~~~~~~~~~
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Document sharing has the same options as when sharing other files. While editing a document, you can use the *Share* button to enable other users to edit the document. This button will display all available options to share:
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.. figure:: images/oc_documents_share.png
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By default, you can enter local users or groups to share with. Checking *Share link* will enable sharing via a public link, for which you can set a password to prevent editing by unwanted users. Shares can also have an expiration date that will expire the link after a given date. ownCloud will send the public link to users by email by typing each email address into the email field. Separate multiple email addresses with a space.
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To see all of the features of the ownCloud document app, watch the
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`video on YouTube <https://www.youtube.com/watch?v=70pCBnNPdew>`_.
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