diff --git a/user_manual/files/access_webgui.rst b/user_manual/files/access_webgui.rst index 608d473ee..6f5b16a87 100644 --- a/user_manual/files/access_webgui.rst +++ b/user_manual/files/access_webgui.rst @@ -7,7 +7,7 @@ preview, edit, delete, share, and re-share files. Your ownCloud administrator has the option to disable these features, so if any of them are missing on your system ask your server administrator. -.. figure:: ../images/oc_main_web_labelled.png +.. figure:: ../images/files_page.png :scale: 75% :alt: The Files view screen. @@ -16,41 +16,49 @@ and text files, if this enabled by your server administrator. Hover your cursor over a file or folder to expose the controls for the following operations: Favorites - Click the star to the left of the file icon to mark it as a favorite. - -Pencil icon - Rename a file or folder. This does not alter the filename on the original - document. - -Download - Download the file to your computer. + Click the star to the left of the file icon to mark it as a favorite, and + quickly find all of your favorites with the Favorites filter on the left + sidebar. -Versions - Displays older versions, if there are any, and you can revert to an older - file version. +.. figure:: ../images/files_page-1.png + :alt: Marking Favorite files. -Edit - The Edit button appears on files that are editable inside ownCloud, in the - Documents app. Supported file formats are ``.odt``, ``.doc``, and ``.docx``. - Share Share the file or folder with a group or other users, and create public - shares with hyperlinks. - -Trash - Delete the selected file or folder, or unshare a shared file or folder. + shares with hyperlinks. You can also see who you have shared with already, + and revoke shares by clicking the trash can icon. If username auto-completion + is enabled, when you start typing the user or group name ownCloud will + automatically complete it for you. If your administrator has enabled email + notifications, you can send an email notification of the new share from the + sharing screen. + +.. figure:: ../images/files_page-2.png + :alt: Sharing files. +Overflow Menu + The Overflow menu (three dots) displays file details, and allows you to + rename, download, or delete files. + +.. figure:: ../images/files_page-3.png + :alt: Overflow menu. + + The Details view shows Activities, Sharing, and Versions information. + +.. figure:: ../images/files_page-4.png + :alt: Details screen. + Previewing Files ---------------- -You can display uncompressed text files, OpenDocument files, videos, and image files in -the ownCloud embedded viewers by clicking on the file name. There may be other file types -you can preview if your ownCloud administrator has enabled them. If ownCloud cannot -display a file, it starts a download process and downloads the file to your computer. +You can display uncompressed text files, OpenDocument files, videos, and image +files in the ownCloud embedded viewers by clicking on the file name. There may +be other file types you can preview if your ownCloud administrator has enabled +them. If ownCloud cannot display a file, it starts a download process and +downloads the file to your computer. -Video streaming by the native ownCloud video player depends on your Web browser and the -video format. If your ownCloud administrator has enabled video streaming, and it doesn't -work in your Web browser, it may be a browser issue. +Video streaming by the native ownCloud video player depends on your Web browser +and the video format. If your ownCloud administrator has enabled video +streaming, and it doesn't work in your Web browser, it may be a browser issue. Navigating Inside Your ownCloud ------------------------------- @@ -60,25 +68,19 @@ open it and using the back button on your browser to move to a previous level. ownCloud also provides a navigation bar at the top of the Files field for quick navigation. -.. figure:: ../images/oc_filesweb_navigate.png +Sharing Status Icons +-------------------- - **Navigation bar** - -The navigation bar functions as a "breadcrumb" locator. It displays your -current directory and enables you to migrate back to one of the upper -directories or, using the home icon, to navigate back into your root folder. - -Overlay Icons Show Sharing Status ---------------------------------- Any folder that has been shared is marked with the ``Shared`` overlay icon. Public link shares are marked with a chain link. Un-shared folders are blank. -.. figure:: ../images/users-overlays.png +.. figure:: ../images/files_page-5.png + :alt: Share status icons. If your ownCloud server is the Enterprise Subscription, you may also have access -to Sharepoint and Windows Network Drive file shares. These also have special -overlay icons, and a red plugin means you have to enter a login to get access to -the share. +to Sharepoint and Windows Network Drive file shares. These have special status +icons. An icon with a red plugin and background means you have to enter a login +to get access to the share. .. figure:: ../images/users-overlays-win-net-drive.png @@ -87,51 +89,43 @@ the share. Creating or Uploading Files and Directories ------------------------------------------- -ownCloud enables you to create new files or folders directly in an ownCloud -folder by clicking on the *New* button in the Files app. +Upload or create new files or folders directly in an ownCloud folder by clicking +on the *New* button in the Files app. -.. figure:: ../images/oc_filesweb_new.png +.. figure:: ../images/files_page-6.png + :alt: The New file/folder/upload menu. - **New button options** +The *New* button provides the following options: -The *New* button provides the following two options from which to choose: +Up arrow + Upload files from your computer into ownCloud. You can also upload files by + dragging and dropping them from your file manager. Text file - Creates a simple text file and adds the file to your current folder. + Creates a new text file and adds the file to your current folder. Folder Creates a new folder in the current folder. - -Up arrow - The upward-point arrow is for uploading files from your computer into - ownCloud. - -You can also upload files by dragging and dropping them from your file manager. Selecting Files or Folders -------------------------- -You can select one or more files or folders by clicking on the small thumbnails -or icons that represent them. When you select a file or folder, a small -checkbox is populated with a check to indicate that it is selected. To select -all files in the current directory, you can click on the checkbox located at -the top of the Files app field, above the first file or folder on the list. +You can select one or more files or folders by clicking on their checkboxes. To +select all files in the current directory, click on the checkbox located at the +top of the files listing. -If you select multiple files, you can delete all of the selected files or -download them as a ZIP file by using the ``Delete`` or ``Download`` buttons at -the top right side of the Files app field. +When you select multiple files, you can delete all of them, or download them as +a ZIP file by using the ``Delete`` or ``Download`` buttons that appear at the +top. .. note:: If the ``Download`` button is not visible, the administrator has - disabled this feature. Contact your administrator for further guidance. + disabled this feature. -Filtering the File Application View ------------------------------------ +Filtering the Files View +------------------------ -ownCloud enables you to view files in the File Application View using filter -options located in the Apps Information Field. This feature enables you to -quickly and easily view and manage files based on their share status. - -You can click on any of the filter options to view the files as follows: +The right sidebar on the Files page contains several filter for quickly sorting +and managing your files. All files The default view; displays all files that you have access to. @@ -155,61 +149,8 @@ External Storage Moving Files ------------ -Using the ownCloud web interface, you can move files and folders by dragging -and dropping them into any directory. +You can move files and folders by dragging and dropping them into any directory. -Sharing Files Locally ---------------------- - -When enabled by your administrator, you can share files or folders on ownCloud -with a local user, group, or any person online with a public link. Shared files -and folders are labeled with the triangular share icon, and the status *Shared* -in the file or folder row. - -To create a local share with other users or groups on your ownCloud server: - -1. Hover your cursor over an item on the Files page -2. Click the **Share** icon - -The Share dialog box opens to show the following options: - -.. figure:: ../images/users-share-local.png - - **Share dialog box** - -Type the name of the user or group that you want to share with. If you want to -share with more than one, you have to create each share separately. Check the -permissions you want the user or group to have, and optionally send them an -email notification. - -.. note:: Users must enter their email addresses on their Personal pages for - email notifications to work - -Your new share appears on user's Files pages marked with a Share icon, and the -name of the file owner. - -.. figure:: ../images/users-share-local2.png - - **Shared file** - -When you want to revoke a share, simply click the Trashcan icon next to the -name of the appropriate user or group in the Shared dialog. - -Creating a Public Link Share ----------------------------- - -You can share files outside of your organization with people who are not users -on your ownCloud server by creating a public share link. Open the Share dialog -and check Share Link. - -.. figure:: ../images/users-share-public.png - - **Public share box** - -This creates a public URL that anyone can use to access the share. You have the -options to send an email notification, protect it with a password, and put an -expiration date on it. Your ownCloud administrator has the option to require -passwords and expiration dates. Change in Share Expiration Date ------------------------------- @@ -222,8 +163,8 @@ and local shares do not expire when public shares expire. The only way to Creating or Connecting to a Federated Cloud Sharing Link -------------------------------------------------------- -Federated Cloud Sharing, introduced in ownCloud 7 as Server-to-Server sharing, -allows you to mount file shares from remote ownCloud servers, and manage them -just like a local share. In ownCloud 8 the process for creating a new -sharing link is easier and more streamlined. See :doc:`federated_cloud_sharing` -to learn to how to create and connect to new Federated Cloud shares. +Federated Cloud Sharing allows you to mount file shares from remote ownCloud +servers, and manage them just like a local share. In ownCloud 8 the process for +creating a new sharing link is easier and more streamlined. See +:doc:`federated_cloud_sharing` to learn to how to create and connect to new +Federated Cloud shares. diff --git a/user_manual/images/files_page-1.png b/user_manual/images/files_page-1.png new file mode 100644 index 000000000..8e4f49f88 Binary files /dev/null and b/user_manual/images/files_page-1.png differ diff --git a/user_manual/images/files_page-2.png b/user_manual/images/files_page-2.png new file mode 100644 index 000000000..20f95cc82 Binary files /dev/null and b/user_manual/images/files_page-2.png differ diff --git a/user_manual/images/files_page-3.png b/user_manual/images/files_page-3.png new file mode 100644 index 000000000..76aa51843 Binary files /dev/null and b/user_manual/images/files_page-3.png differ diff --git a/user_manual/images/files_page-4.png b/user_manual/images/files_page-4.png new file mode 100644 index 000000000..04ea7b014 Binary files /dev/null and b/user_manual/images/files_page-4.png differ diff --git a/user_manual/images/files_page-5.png b/user_manual/images/files_page-5.png new file mode 100644 index 000000000..26a42fa3e Binary files /dev/null and b/user_manual/images/files_page-5.png differ diff --git a/user_manual/images/files_page-6.png b/user_manual/images/files_page-6.png new file mode 100644 index 000000000..1446ffafb Binary files /dev/null and b/user_manual/images/files_page-6.png differ diff --git a/user_manual/images/files_page.png b/user_manual/images/files_page.png new file mode 100644 index 000000000..5429e8b61 Binary files /dev/null and b/user_manual/images/files_page.png differ diff --git a/user_manual/images/oc_main_web_labelled.png b/user_manual/images/oc_main_web_labelled.png deleted file mode 100644 index 813175e7b..000000000 Binary files a/user_manual/images/oc_main_web_labelled.png and /dev/null differ diff --git a/user_manual/webinterface.rst b/user_manual/webinterface.rst index e25d5bbcb..4f204d89a 100644 --- a/user_manual/webinterface.rst +++ b/user_manual/webinterface.rst @@ -14,16 +14,15 @@ your ownCloud server and enter your username and password. Navigating the Main User Interface ---------------------------------- -By default, the ownCloud Web interface opens to your Files page. Once you have -accessed the ownCloud Server main Web interface you can add files, remove files, -and make changes based on the access privileges set by you (if you are -administering the server) or by your server administrator. +By default, the ownCloud Web interface opens to your Files page. You can add, +remove, and share files, and make changes based on the access privileges set by +you (if you are administering the server) or by your server administrator. - .. figure:: images/oc_main_web_labelled.png +.. figure:: images/files_page.png :scale: 75% :alt: The main Files view. -The ownCloud Main User Interface contains the following fields and functions: +The ownCloud user interface contains the following fields and functions: * **Apps Selection Menu**: Located in the upper left corner, click the arrow to open a dropdown menu to navigate to your various available apps. @@ -64,9 +63,12 @@ The ownCloud Main User Interface contains the following fields and functions: * Server usage and space availability * Password management * Name, email, and profile picture settings + * Groups memberships * Interface language settings * Manage notifications + * Federated Cloud ID + * Social media sharing buttons * SSL certificate manager * ownCloud Version information - See :doc:`userpreferences` section to learn more about those settings. + See :doc:`userpreferences` section to learn more about these settings.